PRE EVENT:

• Kickoff planning meeting to hit the ground running!
• Unlimited meetings, emails, and telephone calls with Gail personally.
• Assistance in researching/securing event venue.
• Assist with choosing a theme (if required).
• Accompany you on as many site visits as you deem necessary.
• Manage and produce all printed goods – save the dates, invitations, ceremony/service programs, menu cards, place cards, itineraries for out of town guests, assembly and delivery of hotel “goody bags” for out of town guests.
• Unlimited negotiation and booking of vendors, checking their availability and setting up meetings.  Tracking and confirmation of all vendors, their contracts, terms and deposits and preparation of vendor load in/out schedule.
• Event rental management (chairs, linens, chargers, lounge furniture, etc.).
• Organize any transportation that might be required.
• Manage special event insurance requirements.
• Assist in menu production and arrangement of tasting.
• Develop floor plan.
• Draft, revise and finalize an extensive timeline to be executed at the event.
• Confirm with all vendors the week of the wedding.
• Plan and coordinate the wedding rehearsal and rehearsal dinner as well as and “the hugs and farewells” brunch on the morning following the event.

DAY OF EVENT:

• Reception room will be set up during the day according to the floorplan as designed.
• Oversee venue set up with vendor management on site.
• Set up the place cards and confirm tables are properly and correctly set.
• Direct guests from cocktails to the reception and make sure that all gifts are moved too.
• Work hand in hand with the captain of the venue regarding food and bar services.
• Assist the DJ with the grand entrance of the guests.
• We will be there throughout the event, from the grand entrance to the final dance, ensuring perfect execution of timeline and smooth flow of the evening.
• … and anything else that is needed …