PRE EVENT:

• Kickoff planning meeting to hit the ground running!
• Unlimited meetings, emails, and telephone calls with Gail personally.
• Assistance in researching/securing event venue.
• Assist with choosing a theme (if required).
• Visit as many sites as is necessary.
• Manage and produce all print goods from save the dates to invitations all the way to the final timeline, ceremony/service programs, menu cards, place cards, itineraries for out of town guests, assembly and delivery of hotel “goody bags” for out of town guests.
• Unlimited negotiation and booking of vendors, checking their availability and setting up meetings. Tracking of all vendor contracts, terms, deposits.  and preparation of vendor load in/out schedule.
• Event rental management (chairs, linens, chargers, lounge furniture, etc.)
• Organize any transportation that might be required and make sure it is punctual on “day of”.
• Manage special event insurance requirements.
• Assist in menu production and arrangement of tasting.
• Develop floor plan.
• Draft, revise, and finalize an extensive timeline as well as execute at the event.
• Confirm with all vendors the week of the event.

DAY OF EVENT:

• Party room will be set up during the day according to the floorplan as designed.
• Oversee venue set up with vendor management on site.
• Set up place cards and confirm tables are properly and correctly set with correct number of seats, centerpieces, linen, menus, glassware, flatware and china.
• Set up place cards for guests to find their seats.
• Direct guests from cocktails to the reception.
• Work hand in hand with the captain of the venue regarding food and bar services.
• Assist with timeline of speeches, etc.
• Be there throughout the event to ensure perfect execution of timeline and smooth flow of the evening.
• … and anything else that is needed …