Special Events
ALL-INCLUSIVE PACKAGE
PRE EVENT:
- Kickoff planning meeting to hit the ground running!
- Unlimited meetings, emails, and telephone calls with Gail personally.
- Assistance in researching/securing event venue.
- Assist with choosing a theme (if required).
- Visit as many sites as is necessary.
- Manage and produce all print goods from save the dates to invitations all the way to the final timeline, ceremony/service programs, menu cards, place cards, itineraries for out of town guests, assembly and delivery of hotel “goody bags” for out of town guests.
- Unlimited negotiation and booking of vendors, checking their availability and setting up meetings. Tracking of all vendor contracts, terms, deposits. and preparation of vendor load in/out schedule.
- Event rental management (chairs, linens, chargers, lounge furniture, etc.)
- Organize any transportation that might be required and make sure it is punctual on “day of”.
- Manage special event insurance requirements.
- Assist in menu production and arrangement of tasting.
- Develop floor plan.
- Draft, revise, and finalize an extensive timeline as well as execute at the event.
- Confirm with all vendors the week of the event.
DAY OF EVENT:
- Party room will be set up during the day according to the floorplan as designed.
- Oversee venue set up with vendor management on site.
- Set up place cards and confirm tables are properly and correctly set with correct number of seats, centerpieces, linen, menus, glassware, flatware and china.
- Set up place cards for guests to find their seats.
- Direct guests from cocktails to the reception.
- Work hand in hand with the captain of the venue regarding food and bar services.
- Assist with timeline of speeches, etc.
- Be there throughout the event to ensure perfect execution of timeline and smooth flow of the evening.
- … and anything else that is needed …

DAY OF EVENT PACKAGE
WEEK PRIOR TO EVENT:
- Meet to familiarize ourselves with plans for the event.
- Confirm with all vendors. Make sure their insurance information is with the venue.
- Unlimited telephone calls and meetings with us.
DAY OF EVENT:
- Party room will be set up during the day according to the floorplan as designed.
- Oversee venue set up with vendor management on site.
- Set up place cards and confirm tables are properly and correctly set with correct number of seats, centerpieces, linen, menus, glassware, flatware, and china.
- Set up place cards for guests to find their seats.
- Direct guests from cocktails to the reception.
- Work hand in hand with the captain of the venue regarding food and bar services.
- Assist with timeline of speeches, etc.
- Be there throughout the event to ensure perfect execution of timeline and smooth flow of the evening.
- … and anything else that is needed …